Do you enjoy working with a variety of people? Are you looking for a position with growth potential? If so, we want to hear from you!

We are seeking an organized, self-starter to fill the position of Association Account Specialist. This position enjoys a high-level of contact with our members through meetings, events, and workshops.

Who are we? We are the Merchants Exchange, a 147-year-old organization that plays a pivotal role in the Columbia River Maritime Industry. We are a small team located in downtown Portland, working together to provide exceptional service to our members.

This position is responsible for the following:

• – Organizing, planning and executing events.
• – Organizing meetings and facilities arrangements, training sessions, seminars, Board meetings, and conferences.
• – Providing administrative services to include correspondence and record keeping, Board support, meeting attendance, and preparation of minutes for meetings
• – Monitoring and responding to association email accounts, phone inquiries, and member requests.
• – Preparing marketing materials and producing newsletters, financial reports, statistics reports, and bulletins
• – Ensuring association websites are current and accurate
• – Supporting remote meetings, including facilitating virtual/hybrid events, hosting webinars, and troubleshooting technical issues.
• – Ensuring data and contact management software database programs are maintained.

This role typically requires an associate’s degree or a minimum of 3 years of experience in program management, event planning, and administrative support. Excellent verbal and written communication skills and the ability to be patient and professional with interactions is essential. Knowledge of the agricultural community, the maritime industry, and/or intermodal transportation is helpful, but we are willing to train!

You should have above average skills using Word, Excel, Access and PowerPoint, in addition to experience with website maintenance and Constant Contact (or similar contact management software). Skills using Adobe Acrobat, InDesign, and Photoshop is a plus for creating forms, flyers, annual reports, and brochures